Library Board Minutes February 2016


February 3, 2016

The monthly meeting of the Alanson Area Public Library Board was called to order by President, Joan Niewiadomski, at 6:00 pm.  Trustees present were Anne Billiard, Pat McFarland, Sue Warner, and BR Smith. Library Director, Anna LaRue, and employee Sherry Webster were also present.  No guests were in attendance.

Minutes:    Minutes of the January 6, 2016 meeting were approved as read.

Treasurer’s Report: 

·         Reconciled bank statements and bills paid for the month were presented for initialing.

·         Total liabilities and equity as of January 31, 2016, $119,848.36

·         Profit and loss statement reviewed

·         Sue moved to approve the payment of bills, supported by Pat.  Motion approved

·         BR moved to approve the treasurer’s report, supported by Sue.   Report approved.

Director’s Report:

·         Cash and usage report was reviewed

·         Program report:

Story hour ended with the January program; will begin again in the spring

Wednesday, July 20, at 7 pm, Bob Williams will present “Diving the Bismarck”

Wednesday, August 17, at 7 pm, Larry Inman will present “Searching for Amelia Earhart”

Ron Fowler to be contacted for July program

·         The Unique Management collection program was explained and discussed.  Cost is $250. Per year with additional charges per patron for the debt collection.  Anne moved to try the program for 90 days and see how much lost revenue it generates.  Sue seconded the motion.  Approved.

·         Anna will attend the Project Connect program sponsored by Char-Em, on March 9, at the Odawa Casino.

·         Library personnel certification is at Shanty Creek on May 18-20.  Sue Kissinger will be asked to attend.

·         The issue of the use of the restrooms by non-library patrons was addressed.   It was decided that a Board representative would attend a council meeting in the spring to address the outside bathroom problem.

·         Anna completed Sherry’s evaluation

·         BR moved to accept the director’s report, supported by Sue, report accepted.

Unfinished Business:

·         The Computer and Internet Policy and Patron Behavior Policy was again reviewed and updated.

·         Library Logo updated design was submitted and accepted; the prize awarded to Casey Carter.

·         A few tickets still available for the Wine and Cheese evening, February 20, from 5-8 at the Crooked Vineyard and Winery.

·         Anna will be on vacation from February 7-23.

New Business:

·         New line item needed in budget for legal fees.  Sue moved to add an additional line item to the 2015-2016 budgets in the amount of $1500.00 for legal fees.  Pat supported the motion.  Approved.

·         Anna’s evaluation forms are due at the March 2, 2016 meeting.

Meeting adjourned at 7:45.


Respectfully submitted,

Sue Warner, Secretary                       

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