ALANSON AREA PUBLIC LIBRARY BOARD

September 4, 2013 Regular Monthly Meeting

Meeting called to order by President, Joan Niewiadomski, at 6:05 p.m.  Trustees present, were Anne Billiard, Sue Warner, Bonnie Weaver and BR Smith.   Anna LaRue, Library Director, and Sherry Webster were also present.

Minutes:

• Minutes of the August 7, 2013 meeting were read and approved.

No Guests or Public Comment:

Treasurer’s Report:

• Anne presented the bills paid, profit and loss statements, and bank statements for initialing.
• Sue moved to approve the payment of the monthly bills, supported by Bonnie.   Payment of bills, approved.
• Liabilities and equities as of August 31, 2013: $139,444.50
• The July 2012 to June 2013 budget was reviewed; BR moved to approve the budget, supported by Sue; budget approved.
• Bonnie moved to approve the treasurer’s report, supported by BR; report approved.

Library Director’s Report:

• Anna reviewed the cash and usage report for the month of August.  Numbers were down, as was expected with the end of summer and school starting.  MEL count down dramatically as a result of the realignment by Superiorland. This is not a bad thing, and shipments are more manageable.
• New employee, Mary Olmstead, doing a great job and a good fit with staff.
• 13 attended the author book signing; Anne attended the Genealogy Program and thought it went well;
• The Petoskey-News Review has requested the area libraries to do book reviews for their Saturday edition.  These to be Youth and/or Family oriented.  All supported the idea.
• Anna shared a library tri-fold pamphlet she has been working. Looked great!
• A notice was received in regard to the ability of Michigan residents to purchase health insurance online; guidelines have been put in place as to the amount of information and interaction library personnel can have with patrons while using our computers to apply for health insurance from the Health Insurance Marketplace.
• The motion was made by Anne and supported by Sue, that we accept the Health Insurance Marketplace policy for those consumers/patrons choosing to purchase health insurance by this means using library computers.  Motion carried.    Anna will also prepare a general waiver of responsibility in regards to this issue.
• Judy Harvey is donating a used computer and monitor to the library.
• BR moved to accept the Library Director’s report; Bonnie supported; report accepted

Unfinished Business:

• Book Sale and Silent Auction:  both were very successful.  Over $2000.00 on the auction and approximately $1200.00 on the book sale.
• FOAL – needs more members.  Next meeting, Wednesday, Sept. 11; 6:30.
• Book Club: Will resume on October 28; 11:00,  and the book will be, “In the Forest of Harm”, by Sallie Bissell

New Business:

• Anna’s evaluation is scheduled for September 24; 4:00
• BR was appointed to represent AAPL for the quarterly UPROC meeting.  This will be an online conference on September 26.
• The Essential Qualities Measurer’s check list review will begin at the October meeting.
• The Job Description review and discussion will begin in November. (Joan, Anne and Anna)

Meeting adjourned 7:10 p.m. 

Respectfully submitted,

Suzanne Warner, Secretary