ALANSON AREA PUBLIC LIBRARY BOARD

February 5, 2014 - Regular Monthly Meeting 

Meeting called to order by President, Joan Niewiadomski, at 6:05 p.m.  Trustees present, were Anne Billiard, Sue Warner and BR Smith.   Anna LaRue, Library Director, and Sherry Webster were also present.

Minutes:

• Minutes of the January 8, 2014 meeting were read and approved.

No Guests or Public Comment:

Treasurer’s Report:

• Anne presented the bills paid, profit and loss statements, and bank statements for initialing.
• Sue moved to approve the payment of the monthly bills, supported by BR   Payment of bills, approved.
• Liabilities and equities as of  January 31, 2014: $86,027.04
• The credit card issue was again discussed; Anne and Joan will meet with Gloria at First Federal
• BR moved to approve the treasurer’s report, supported by Sue; report approved.

Library Director’s Report:

• Anna reviewed the cash and usage report for the month of January.  
• New employee, Mac Green, doing a great job and a good fit with staff.
• Marcia Maves from the Emmet County Genealogical Society interested in doing a program – April may be good fit.
• Lisa Schofield to do a craft program in the spring – May is tentative
• Anna shared registration and program information for the Rural Library Conference on Mackinac Island, April 30 – May 2.  Anna will attend.
• The need for a new employee was discussed.  Anna will contact some of the applicants whose resumes we have on file, before we put an ad in the paper.
• Anne moved to accept the Library Director’s report; BR supported; report accepted

Unfinished Business:

• Book Sale will be on March 1, from 10-2, with set up on Friday, February 28.  Time to be announced.
• Need for possible computer replacements discussed. It was decided replacing office computer should be the first priority.  May be something for FOAL to consider funding.

New Business:

• A letter of resignation from Bonnie Weaver was accepted.  New trustee from the village will be needed.
• Anna will conduct Sherry’s evaluation
• The Essential Qualities Measurer’s check list review and update was completed.
• A spring cleaning bee in the library will be done in May; with breakfast before.
• Anna’s hours will be increased to 40 hours; making her an official full time employee
• The motion was made by BR and supported by Sue to add a, Capital Expense, line item to the annual budget for purchases greater than $3000.00.  Motion approved.
• Meeting change for March – monthly meeting will be on Tuesday the 4^th.

Meeting adjourned 7:45 p.m. 

Respectfully submitted,

Suzanne Warner, Secretary