Board Meeting April 2014

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ALANON AREA PUBLIC LIBRARY BOARD

REGULAR MONTHLY MEETING 

APRIL 23, 2014

 Meeting called to order by President Joan Niewiadomski at 6:03 PM.  Trustees present were Anne Billiard, and B. R. Smith.  The board welcomed Pat McFarland as a new member.  Also present were Library Director Anna LaRue and Sherry Webster.  Sue Warner was absent. 

Minutes: 

• Minutes of the March 4, 2014 meeting were read and approved.

 No Guests or Public Comment

 Treasurer's Report:

•  Bills were presented for payment.  Profit and loss statements were presented and bank statements were presented for initializing.
• Pat made the motion to pay bills, supported by B. R..  Payment was approved.
• The purchase of books was discussed.
• Visa card credit limits were discussed.
• The credit card policy was discussed and amended.  B. R. made the motion to amend, supported by Pat.  Motion approved.
• The Dave and Karen Hill donation was discussed.
• The ordering of periodicals was discussed.  This will be condensed to one source, which will involve some savings.
• It was decided to roll a CD which is due to another CD for three years at 1%.
• Financial policies were discussed.  These will be reviewed at the June meeting.
• B. R. made a motion to accept the Treasurer's report, seconded by Pat.  Motion approved.

 Library Director's Report:

•  Circulation statistics were presented and discussed.
• The hiring of two new Library Assistants was discussed and approved.  Robin Groszko will work Monday and Wednesday 10 to 4 and Sue Kissinger will work Monday 12 - 6 and Thursday 12 -7. 
• Library programs were discussed.  The Genealogy program had 14 participants and 7 people took part in the Basic Computer program.  The recent Children's Story Hour drew more participants than before.  More story hours are being planned for July.
• New computers have been installed by Superiorland. 
• New aprons will be ordered for library staff.
• Pinkerton has serviced the alarm system.
• The board approved a check-out limit of 5 library-owned DVD's.  Anne will present a policy for check-out limits on other audiovisual items.
• Anne made a motion to accept the Library Director's report, supported by B. R.

Unfinished Business: 

• The FOAL rummage sale is set for Saturday, April 26, 8-3 in the Community Building.
• Contract renewal letters will be mailed to townships this week.  They specify a rate of $3.00 per capita for two years. This is the same rate as previous contracts.
• Statistics on library usage by township were presented.
• We will continue to donate books to the Senior Center in Brutus.
• We will have a budget workshop meeting at 6:00 May 21 in addition to our next regular meeting set for May 7.
• Discussion of the budget will take place at our June 4 meeting. 

New Business:

• Book boxes are needed for upcoming sales.
• Plaques to honor Jean Lichius and Avis Granger will be ordered for placement in the library.
• Maintenance is needed for the front door, for ceiling lights, and for a broken table.
• We will plan in January for ways to celebrate National Library Week in April of next year. 

Meeting adjourned at 7:33 PM. 

Respectfully submitted, 

B. R. Smith, Vice President